Practice Ignition does not have a refund function, but we may be able to process a refund to your client as a request on your behalf. 

Every refund request is is reviewed by our teams as this is a high risk function for us to perform.

Requesting a refund for a payment made by your client through Practice Ignition

If you need high value or high volume of payments refunded to your client we recommend doing this outside of Practice Ignition (e.g., via a direct bank transfer to your client).

We are unable to refund payments greater then $2,000 (in your local currency) made by ACH (in US), BECS Direct Debit (Australia) or BACS Direct Debit (in UK). This is because under direct debit (bank to bank agreements) customers can still dispute (charge back) payments even after they are refunded by Practice Ignition. To limit this risk to your business and ours, we have imposed this limit to refunds under these agreements.

For credit card payments in all regions, all charges over $2,000 will be subject to a risk review by Practice Ignition.

Practice Ignition also reserves the right to refuse to process a refund of any value based on a risk assessment of your business and history.

The process for requesting a refund

Contact our support team to request a refund and be sure to submit the below information in your request:

  • The client's name
  • The link (URL) of that client from inside your Practice Ignition account
  • The date of collection and the amount collected from the client
  • The link (URL) of the proposal subject to refund from inside your Practice Ignition account

If our support team requires further clarification to assure we have the correct details, they will also ask for more information.

Please provide any additional information in a timely manner such that we can assess your refund request.

Our support team will then submit this information and confirm within 24 hours as to whether or not we will be able to process your request.

Timeline for processing the refund

If we agree to process your request, the timeline your client can expect a refund deposited to their account will depend on the status of the payment.

Please be sure to inform your client of the expected timeframe to avoid any chance of them lodging a dispute for the payment. Generally this will be 6-8 business days. Practice Ignition reserves the right to charge your account for any refund request that is subject to a dispute by your client.

If the payment has already been disbursed to your bank account, we will need to first reverse this disbursal from your account before issuing a refund.

This will take 6-8 business days to successfully reverse funds from your account and deposit to your clients bank account or credit card.

If we are unable to reverse funds from your account, we will be unable to complete a refund, and this will extend the above timeline. Please ensure your account has sufficient balance to allow for the refund amount to be deducted before requesting a refund.

If the payment has been successfully collected from your client, but not yet paid to you, we may be able to issue a refund within a shorter period. We cannot issue a refund on a payment that has not yet been successfully debited from your client (as this transaction may still be rejected by their financial institution).

Charges for Refunds

We do not charge any additional fees to process a refund. The customer will receive the full amount of the payment back into their bank account.

We do not refund the original transaction fee for the successful collection from the customer.

Partial Refunds

At the current moment we are unable to process "partial" refunds - refunds of only part of an amount paid by your client.

If a refund is processed by us we will refund the total amount paid by that client in that transaction. If you require a partial refund please perform this external to Practice Ignition by bank transfer to your client.

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